Privacy Policy
How we collect, use, and protect information
This Privacy Policy explains how Blue Skies Consultancy collects, uses, shares, and protects information when you visit our website, contact us, or request services. We aim to be clear, practical, and security-minded.
Who we are
Blue Skies Consultancy provides secure records services (including scanning and organized digital delivery) and appointment-based notary support. Our website address is: https://blueskiesconsultancy.com.
Contact
- Phone: (303) 653-8604
- Mailing address: 11001 W 120th Ave, Suite 400, Broomfield, CO 80021
- Email: support@blueskiesconsultancy.com
Scope of this policy
This policy focuses on information collected through our website and normal communications. If you are a client receiving scanning or notary services, the information we handle for you may include sensitive documents and PII. We treat that service information with heightened care and controlled access.
Information we collect
We collect information in three main ways: (1) information you provide to us, (2) information collected automatically when you use the website, and (3) information associated with service delivery when you become a client.
Information you provide
- Name, email, phone, and message details you submit
- Booking details (service type, preferred times, address for mobile service)
- Any attachments or information you choose to share
Automatically collected data
- IP address and device/browser information
- Pages viewed and basic usage/activity on the site
- Approximate location inferred from IP (not precise GPS)
Client service information
- Service intake and workflow details
- File organization and deliverables (e.g., searchable PDFs)
- Documents and records you provide for processing
A note on sensitive documents and PII
If you are a client, your materials may include sensitive personal information. We encourage you not to submit sensitive documents through general website forms unless we have specifically requested it. We prefer client-designated folders and controlled sharing for document delivery.
How we use information
We use information to operate the website, respond to requests, provide services, and maintain security.
Website and communications
- Respond to inquiries and provide customer support
- Send scheduling confirmations and service communications
- Improve website performance and content
- Protect against spam, abuse, and security incidents
Service delivery
- Plan intake and appointments (including mobile service addresses)
- Deliver organized, searchable files based on your workflow
- Maintain client access control and reliable delivery processes
- Support retention choices you direct (no automatic deletion unless you delete)
Cookies and similar technologies
Cookies are small files stored on your device. They help sites function, remember preferences, and improve security. The exact cookies used can vary based on your WordPress configuration and installed plugins.
Common WordPress cookies
- Comment cookies (name/email/website) if you choose to save them
- Login and authentication cookies for site administrators
- Preference cookies (e.g., screen options) for logged-in users
Comment cookies typically last up to one year. Login cookies typically last a few days, or longer if “Remember Me” is selected.
Managing cookies
- You can set your browser to refuse cookies or delete them
- Some site features may not work properly without cookies
- If you are logged into an account, logging out removes certain cookies
Comments, media, and embedded content
If your site enables comments or embedded content, the following may apply. (Some sites disable comments entirely.)
Comments
If visitors leave comments, we may collect the data shown in the comment form, plus the IP address and browser user agent to help spam detection. Comments and their metadata may be retained indefinitely unless removed.
Gravatar
An anonymized string (hash) of your email may be provided to the Gravatar service to see if you use it. After approval, your profile picture may be visible publicly in the context of your comment. (If enabled.)
Embedded content
Articles may include embedded content (e.g., videos, images, maps). Embedded content behaves as if you visited the other website and may collect data, use cookies, and track interaction, especially if you are logged in to that platform.
Media uploads
If you upload images to the website (e.g., via forms), avoid images with embedded location data (EXIF GPS), as visitors may be able to extract that information from downloaded files.
Spam protection
Visitor comments and form submissions may be checked through automated spam detection services. These systems may process technical identifiers (like IP address) to detect abuse.
Who we share information with
We do not sell personal information. We share information only as needed to operate our website, communicate with you, and deliver services.
Service providers
- Website hosting, DNS, and security providers
- Email, calendar, and productivity providers
- Backup, anti-spam, and site performance plugins/services
- Scheduling/booking and form providers (if enabled)
These providers process information on our behalf and are expected to use it only to provide services to us.
Legal and safety
- To comply with legal obligations or lawful requests
- To protect rights, safety, and prevent fraud or abuse
- To enforce agreements and investigate security incidents
How long we retain information
We retain information for as long as necessary to provide services, comply with legal requirements, resolve disputes, and maintain security.
Website data
- Contact/booking submissions: retained as needed to respond and maintain records
- Comments (if enabled): may be retained indefinitely unless removed
- Server/security logs: retained for security and diagnostics for a limited period
Client service data
For client documents and deliverables, retention is typically client-directed. We do not auto-delete your files unless you explicitly delete them. If you prefer periodic purges after review, we can help structure folders to support that workflow.
Your rights and choices
Depending on your location and relationship with us, you may have rights to request access to, correction of, or deletion of certain personal information we hold. We will verify requests as appropriate.
Common requests
- Request a copy of the personal information we hold about you
- Request correction of inaccurate information
- Request deletion where we are not required to retain information
- Opt out of non-essential communications
How to submit a request
Email us at support@blueskiesconsultancy.com with “Privacy Request” in the subject line. Include your name, best contact method, and a clear description of your request. We may ask for additional information to verify identity and protect your data.
Security
We use administrative, technical, and organizational safeguards designed to protect information. No method of transmission or storage is 100% secure, but we work to reduce risk through disciplined process and controlled access.
Want the details?
See our Security & Data Handling page for practical information about workflow controls, access models, and retention choices.
Children’s privacy
Our website and services are not directed to children, and we do not knowingly collect personal information from children. If you believe a child has provided information to us, contact us so we can review and address the request.
Changes to this policy
We may update this Privacy Policy from time to time. The “Effective date” at the top reflects the most recent revision. Material changes will be posted on this page.
Questions about privacy or data handling?
Contact us to ask a question or submit a privacy request. We will respond as promptly as possible.