Archive Projects
High-care digitization for important records and historical materials
Archive Projects are designed for one-of-a-kind, high-value, or retention-focused collections. We provide careful handling, structured organization, and deliverables optimized for long-term access – including PDF/A options and fully searchable PDFs when appropriate.
What we provide
Archive Projects are built around protection of the source material and clarity of the final collection. We combine a careful intake process with consistent organization so your archive remains usable long after the scanning is complete.
Collection organization
We design folder and naming conventions that preserve provenance, chronology, and context.
Careful handling
Special attention is given to fragile, bound, oversized, or unique materials to minimize risk during processing.
Retention-ready output
Deliverables can include PDF/A options for long-term preservation and OCR for faster retrieval when appropriate.
How it works
A controlled, documented workflow that balances careful handling with clear deliverable standards.
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Scope and intake
We review the collection, confirm priorities, and document the target structure and deliverable standards.
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Prepare and organize
Materials are staged for scanning while preserving order and context. Any special handling notes are tracked.
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Digitize with standards
Scanning is performed with an emphasis on readability and consistency. OCR and PDF/A options are applied as appropriate.
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Deliver and verify
Deliverables are placed into your folder structure and verified for completeness and usability.
Deliverables we can support
Many archives benefit from a two-layer approach: a clean Working set for day-to-day access and an Archive set optimized for retention. We can help you choose what fits your goals.
Options we can support
Archive projects often benefit from additional structure and quality controls. These are common options we can include.
Organization and access
- Folder structure by year, series, collection, or provenance
- Consistent naming that preserves context and chronology
- Optional read-only archive area for completed sets
- Controlled sharing for stakeholders and reviewers
Quality and preservation
- Optional PDF/A deliverables for retention use cases
- OCR for searchability when appropriate
- Priority handling for sensitive or high-value materials
- Project checklists to support completeness verification
FAQ
Are archive deliverables searchable?
They can be. We can apply OCR so PDFs are text-searchable, while also providing PDF/A options when retention is the priority.
Can you preserve the original order of the collection?
Yes. Preserving provenance and chronology is a core goal of archive projects. We design structure and naming to maintain context.
Do you delete files automatically?
No. Nothing auto-deletes unless you explicitly delete it. Your archive remains available unless you choose to remove it.
Can you help plan an archive strategy?
Yes. We can recommend an archive structure, access model, and deliverable standards based on how your collection will be used long-term.
Planning an archive project?
Book an appointment or request a quote. We will help define structure, handling standards, and deliverables for long-term use.